A test case can be in any one of the following state as far as review status is concerned:
Approved
Review pending
Update requested
Rejected
Approved state
If approval is not mandatory for the current project, then a test case after creation or after being updated acquires the Approved status by default.
All operations can be performed by an authorized user on test cases individually or in bulk that are in approved state.
Review pending state
If approval is mandatory for the current project, then a test case after creation or after being updated acquires the status of Review Pending, and the author who performs the add/edit operation on test case is required to select the reviewer for test case. Author also has option to leave comments for reviewer.
Update requested state
If a reviewer finds any anomaly in the test case being reviewed then he can request the author to make certain changes. For this he has to select the option Request Changes and optionally leave comments to let the author know about the changes requested.
There can be any number of change requests by reviewer and updations by author before the test case is either approved or rejected by reviewer.
Rejected state
If reviewer is of an opinion that the test case newly added or the changes done after last approval are not acceptable, then he can reject the changes. Here are the scenarios:
New test case: If a new test case was added and sent for review, then selecting Reject will mark the test case as Rejected , although it will be listed on test case index but no operations can be performed on it (see next section for more details) and it will auto deleted from system after 7 days of rejection.
Updated test case: If a test case was earlier in Approved state and it has been edited and sent for review, first it will acquire the Review Pending state but if the reviewer opts to Reject then the test case would be reverted back to the Approved state (revision) that means all the changes done in the mean time will be removed.
Note: For all the above changes in state of test case, the concerned author and reviewer will get in-app notifications and will also be notified by email.
What happens with a test case that is not in Approved state?
Unless a test case has been approved by its reviewer most of the operations are restricted for it. Here are the details:
Operations Restricted
Only the author can edit the test case individually, that too when changes are requested by reviewer
No actions can be performed individually or when a bulk selection consists one or more test cases that are not in approved state
Cannot be edited
Cannot be copied
Cannot be added to a test plan
Cannot be copied to other projects
Suite that has one or more such test cases cannot be linked in other projects (using reusable suites option)
Operations Allowed
(Individually or when a bulk selection with test cases that are not in approved state)
Can be exported/printed
Can be sorted
Can be filtered